AI DEPO

For ops leads

Your ops team gets back the hours lost to repeat work

We take over one kind of repeat paperwork, like intake or new-hire forms. Your team checks what matters, then gets on with its day.

Book a 15-minute call How we work

One team we worked with handed us about 65% of its repeat paperwork. The hours went back to work that brings in money.

What gets done for you

  • Intake paperworkPulled details from new client forms
  • Hiring paperworkSent new hires their start forms
  • Invoices and chasingSent this week's invoices

Each person on your team can lose 17.3 hours a week to repeat tasks, almost half the week you pay them for.

  • Requests land in Slack, email, or with whoever people know. Every new hire's paperwork gets chased by hand.
  • The Zap worked for a few months, then stopped. Now someone loses hours fixing it instead of doing their job.
  • The agency said two weeks. It took nearly two months, and no one caught what it got wrong.

“Right now it's the intake thats messing everything up the most. People send requests through Slack, email etc or in some cases directly to whoever they know. Then someone has to manually figure out who owns it, the info it is missing and whether it needs an approval.”

Work we can help with

Get every request to the right person, with nothing missing.

Requests from email, Slack and forms land with the person who owns them, ready to approve.

Stop chasing offer letters, contracts and NDAs for every hire.

Each one gets drafted, sent, chased and filed for you. Your team reads it and signs off.

Keep it running long after the first month.

When something looks wrong, we fix it before your team has to. A person on our side checks the steps that matter.

One team we worked with handed us about 65% of its repeat paperwork. The hours went back to work that brings in money.

How we work

  1. Step 1

    Book a 15-minute call and show us one kind of paperwork.

  2. Step 2

    We map the steps and send you a fixed quote.

  3. Step 3

    We take it over, and your team gets its hours back.

How much does it cost?

Fixed quote after a 15-minute call

The quote depends on how many steps the paperwork has and how many people it passes through.

Common questions

Will my team lose their jobs over this?

We take the paperwork your team repeats every week. Your people keep the parts that need a person, like talking to clients and fixing problems. The hours go back to work that brings in money.

Who checks the work when something looks wrong?

A person on your side signs off on the steps that matter, like approvals and anything sent to a client. When something looks off, it waits for them. We fix it before your team has to.

We tried a Zap and it broke. How is this different?

A Zap runs until something changes, then stops without telling anyone. We stay on after the first month. When something looks wrong, we fix it, so no one on your team loses a day to it.

What does it cost, and how long until it runs?

Fixed quote after a 15-minute call. The price and the start date depend on how many steps the paperwork has and how many people it passes through. You see both on the quote before you say yes.

Bring the paperwork your team repeats most, and we'll map it with you.

Book a 15-minute call

You talk with a person on the AI Depo team.