AI DEPO

For owner-run HVAC contractors

HVAC follow-up and scheduling done for you, even in peak season

We call back the leads you miss, follow up on every quote and book your maintenance customers, so you can stay on the job.

Book a 15-minute call How we work

A lawn-care company we worked with was about to close. Two months later it had $60,000 in new work.

What gets done for you

  • Peak-season callsTexted back a caller with no AC
  • Open quotesFollowed up on the new-system quote
  • Service renewalsReminded customers their tune-up is due

Only 11% of HVAC shops get back to a new lead within an hour, so every slow callback in July is an install someone else books.

  • You're on a roof or mid-estimate when the next lead rings. In summer that happens all day.
  • Your service agreements run out, and nobody has time to call and renew them.
  • Quotes go out and go quiet, because you only call back when you have a free minute.

“For too long I answered every call myself and told myself that meant I cared more. Really I was the bottleneck — on a roof or mid-estimate when the next lead rang.”

Work we can help with

Book the leads you miss while you're on a job.

Callers hear back fast and get a time on the calendar, even when the summer calls pile up.

Follow up on every quote until the customer says yes or no.

Each quote gets its next call or text on time, so no quote goes quiet.

Fill your slow months with maintenance visits before the busy season.

Past customers hear from you when their service comes due, and the visit goes on your schedule.

A lawn-care company we worked with was about to close. Two months later it had $60,000 in new work.

How we work

  1. Step 1

    Book a 15-minute call and tell us where jobs slip away.

  2. Step 2

    We set it up around how your office already works.

  3. Step 3

    Quotes and renewals get followed up, and your evenings come back.

How much does it cost?

Fixed quote after a 15-minute call

The quote depends on which office jobs you want off your plate.

Common questions

What happens in summer, when the phone won't stop ringing?

That is when it helps most. Callers hear back and get a time on your calendar while you stay on the roof. We plan for your busy months on the first call.

Will my customers know it's not my office calling?

Calls and texts go out in your company's name. You see and approve what we say before anything goes to a customer, and you can change it any time.

Will it work with the program I already use for jobs and quotes?

We set it up around how your office already works. Tell us what you use on the call and we will tell you straight if it fits.

What does it cost, and how long until it's running?

Fixed quote after a 15-minute call. The price and the time to get started depend on which office jobs you want off your plate. We give you both on the call.

Pick a time and show us where quotes and renewals slip.

Book a 15-minute call

You talk with the people who will set it up and run it for you.